What is handwriting recognition?

This feature is available in the Simplified Chinese, Traditional Chinese, English, Japanese, and Korean language versions of Microsoft Office. Because handwriting recognition is not installed by default in all of these languages, you may need to install it separately.

Use handwriting recognition to enter text into any Microsoft Office program by writing instead of typing.

You can write by using a handwriting input device— such as a graphics tablet used with 3-D drawing programs or Computer Aided Drafting (CAD) software, or a pen tablet device— or you can write using your mouse.

Your natural handwriting is converted to typed characters and inserted inline with any existing text, at the same size as the existing text. In Microsoft Word and Microsoft Outlook, you can also choose the option to leave text in handwritten form.

You can convert handwritten notes taken in a Handheld PC or Pocket PC into Microsoft Word by following the instructions that come with your handheld device.

Working with handwriting recognition

To use handwriting recognition for the first time, install it by doing a custom installation, and then use the feature by clicking buttons on the Language bar that appears in the upper-right corner of the screen in any Office program.

Language bar

Start by selecting a writing area, a writing pad on the screen similar to lined notebook paper, or you can write anywhere on the screen. You can write by using a handwriting input device or by moving your mouse on your mouse pad to form words. Your handwriting is automatically recognized and entered at the insertion point in the program.

Write as you naturally do on a paper surface, using cursive style, printing, or a combination of both. As you write, enter entire words without pausing after each letter, and leave space between words.

Automatically repair Outlook programs

Caution Choosing the Discard my customized settings and restore default settings option will set the following back to the state they appeared in when you first installed Outlook:

  • The Assistant character selection
  • Most-recently-used entries on the File menu will be removed
  • The size of the application window for all applications
  • Menu and toolbar position and any customizations
  • The security level for each application
  • View settings within the application, such as the Calendar view in Outlook

Your User Name and Initials will also need to be re-entered when you restart your Outlook applications.

  1. On the Help menu, click Detect and Repair.

To restore the program shortcuts to the Windows Start menu, make sure the Restore my shortcuts while repairing check box is selected.

  1. Click Start.

Notes

  • This procedure detects and repairs problems such as missing files and registry settings associated with all installed Microsoft Outlook programs. It will not repair personal files, such as spreadsheets or documents.
  • If the Detect and Repair command does not fix the problem, you might need to reinstall Microsoft Outlook.

Word Help from Outlook

Get Word Help from Outlook

  1. With Microsoft Word set as your e-mail editor, create or open a message.

You are now using Word from within Microsoft Outlook.

  1. Type your question in the Ask a Question box, or on the Help menu, click Microsoft Word Help.

To return to Outlook Help, click Mail in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.) to switch back to Outlook, and then type a question in the Ask a Question box.

If you don't currently have Word set as your e-mail editor, you can do so now.

Turn Word on or off as your default e-mail editor for all new messages

  1. From the main Outlook window, click the Tools menu, click Options, and then click the Mail Format tab.
  2. Select or clear the Use Microsoft Word to edit e-mail messages check box.

Turn Word on as your e-mail editor for one new message

· From the main Outlook window, on the Actions menu, point to New Mail Message Using, and then click Microsoft Word (message format).

Turn Word on for viewing all Outlook Rich Text formatted messages

You may want to set this option if you often receive the message "This message contains formatting that is best viewed with Microsoft Word. Click here to display in Word."

1. From the main Outlook window, click the Tools menu, click Options, and then click the Mail Format tab.

2. Select the Use Microsoft Word to read Outlook Rich Text e-mail messages box.

For More Click-> Outlook Help, Outlook Support

Source microsoft.office.com

Automatically reply to messages

You can set up Microsoft Office Outlook 2007 to send an automatic response to some or all of the people who send you e-mail messages.

If you use a Microsoft Exchange Server 2007 account, you should use the Out of Office Assistant. See automatically reply to messages with the Out of Office Assistant.

The easiest way to see whether you are using an Exchange Server account is to open your Inbox folder, and then check whether there is an Out of Office Assistant command on the Tools menu. If shown, click the expand button Expand buttonat the bottom of the menu so that all of the commands on the Tools menu are displayed.

If the Out of Office Assistant command is missing, you most likely are not using an Exchange Server account and the Out of Office Assistant is not available. This article provides an alternative method to automatically reply to messages for all e-mail accounts. Go to Step 1: Create a message template.


Without an Exchange Server account, you can combine an Outlook e-mail template with Outlook rules to reproduce the functionality of the Out of Office Assistant available only to Exchange Server account users. By using this combination, you can use your e-mail account to send automated replies to incoming messages.

Important You must leave your computer turned on and Outlook running for the automated replies to be sent.

Step 1: Create a message template

  1. On the File menu, point to New, and then click Mail Message.
  2. On the Options tab, in the Format group, click Plain Text.
  3. In the message body, type the message that you want to send as your automated reply.
  4. In the message window, click the Microsoft Office Button and then click Save As.
  5. In the Save As dialog box, in the Save as type list, click Outlook Template (*.oft).
  6. In the File name box, type a name for your message template, and then click Save.

Step 2: Create a rule to automatically reply to new e-mail messages

Do one of the following:

  1. On the Tools menu, click Rules and Alerts.
  2. In the Rules and Alerts dialog box, click New Rule.
  3. Under Start from a blank rule, click Check messages when they arrive, and then click Next.
  4. Under Which condition(s) do you want to check?, select the sent only to me check box and any other criteria that you want, and then click Next.
  5. When you see a dialog box informing you that this rule will be applied to every message that you receive, click Yes.
  6. Under What do you want to do with the message?, select the reply using a specific template check box.
  7. Under Step 2: Edit the rule description (click an underlined value), click a specific template.
  8. In the Select a Reply Template dialog box, in the Look In box, click User Templates in File System.
  9. Select the template that you created in the previous section, and then click Open.
  10. Click Next.
  11. Optionally, select the check boxes for any exceptions to the auto-reply rule.
  12. Click Next.
  13. Under Step 1: Specify a name for this rule, type a name for the auto-reply rule, and then click Finish.

Tip Consider creating an Outlook task or to-do reminder to help you remember to turn off this rule when you want to stop sending automatic replies.

The reply using a specific template rule in the Rules Wizard sends your automated reply only once to each sender during a single session. This rule prevents Outlook from sending repetitive replies to a single sender from whom you receive multiple messages. During a session, Outlook keeps track of the list of users to whom it has responded. If you exit Outlook and then restart it, however, the list of the senders who have received automated replies is reset.

Important For the Rules Wizard to send a reply automatically, Outlook must be running and configured to check periodically for new messages.

Turn off automatic replies

To turn off the rule you created in step 2 above, do the following:

  1. On the Tools menu, click Rules and Alerts.
  2. On the E-mail Rules tab, under Name, clear the check box for the rule you want to turn off.

Source Microsoft.office.com

Outlook security features

Macro security

Outlook itself cannot detect whether a virus is present. Macro viruses are spread through attachments, not the e-mail message itself. Microsoft Office achieves macro virus protection by using the High macro security setting as the default. With the High setting, you can run only digitally signed macros from trusted sources or macros that you created yourself, as long as the installed add-ins and templates are trusted. Unsigned macros are automatically disabled.

Note Signing a macro is similar to getting a legal document notarized by a legal authority or getting your passport stamped by a government official. Electronic certificates are used to sign the macro code. Certificates are issued by a certificate authority, such as a bank, government, or software company, which should be trusted sources. For example, all macros that are pre-installed with Office are signed by the developers who created them using certificates issued by Microsoft that vouch for their authenticity.

If you change the macro security level to the less secure Medium setting, you automatically receive a warning each time you open a document that contains a macro. You can select an option in the Security Warning dialog box about whether to run the macro. Disable Macros is the default button.

Note If the security setting is set to Low, Outlook will not warn you before running a macro. Therefore, all macros are run automatically without your intervention. Because of the potential security risk, Microsoft does not recommend that you use the Low setting.

What is a virus

Computer viruses attack the software of a computer, not the hardware. The basic definition of a virus is a program that copies itself. Most common viruses are small programs that need to use a legitimate program or file in order to run. Most viruses today are written with malicious intent; as a result, they can cause damage to programs or data. Because the virus code must be run to have any effect, the files that the computer treats as pure data, such as .txt files, are safe. For example, reading a plain-text e-mail message won't infect your computer with a virus.

In order to run, the virus code has to be written in an executable form, such as an .exe program file. HTML-format and RTF-format e-mail messages or Web pages that contain Microsoft ActiveX® controls or scripts, such as Microsoft Visual Basic® Scripting Edition (VBScript), Microsoft JScript®, or other types of embedded program code, can harbor virus programs that run when you open a message or view a Web page. Opening e-mail attachments can also infect your computer with viruses. Some malicious files can be constructed to take advantage of known vulnerabilities in the software in order to run destructive code. Microsoft recommends that you protect your computer by applying all updates and patches for the software on your computer.

Macro viruses

A macro is a series of commands and instructions that are grouped together as a single command to accomplish a task automatically. If you perform a task repeatedly in an application, you can automate the task by using a macro. You can store macros in documents, worksheets, or templates, which makes them available whenever a new file based on that template is created. For example, Microsoft Word stores user-recorded macros in the Normal template (Normal.dot) by default, so that they are available for use with every Word document. When you open the Word document, the macro runs. A macro virus is a virus program written in Microsoft Visual Basic® for Applications, the same macro language used in legitimate macros. A macro virus can also run automatically when you open a document unless there are safeguards in place. Most Microsoft Office programs display a confirmation dialog box when you choose to open a document that contains macros.

How do viruses spread?

The Melissa virus in March 1999 spread in the form of an e-mail message with an attached Word document that contained a macro virus. Anyone who opened the attachment triggered the virus. The virus would then send the document (and therefore itself) in an e-mail message to the first 50 people in the person's address book. The e-mail message contained a friendly note that included the person's name, so the recipient would open the document, thinking it was harmless. The virus would then create 50 new messages from the recipient's address book. As a result, the Melissa virus was the fastest-spreading virus ever seen and forced a number of large companies to shut down their e-mail systems.

The important thing to remember is that just because an e-mail message appears to come from someone you trust, this does not mean the file is safe or that the sender had anything to do with it. Also, keep in mind that when you share files with another user, the attached macro or script is included with the file. Therefore, be careful when you share files, and scan the files with an antivirus program before you open them. You can choose from many antivirus application vendors.

Important Before you scan Outlook e-mail messages, check with the antivirus program vendor to make sure it is compatible with Outlook. Some antivirus programs can cause problems with Outlook.


source microsoft.office.com

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